What the Calendar actually is

Written By Vinod Kumar Alluri

Most calendars are a place you put dates. Workroom's is a place dates arrive.

Almost nothing on this screen was typed into it. A delivery appears because a product in the Library has an expected delivery date. An order-by date appears because that product has a lead time and an install date, and the calendar did the subtraction. An invoice appears because it has a due date. The calendar is a window onto records that already own their dates — which is why moving a chip here changes the record, not a copy of it.

The single exception is meetings, which are the one thing the calendar creates and owns.

That distinction explains most of the module's behaviour, and it's worth holding onto: if something looks wrong on the calendar, the fix is almost always in the record, not on the calendar.

The seven layers

Every chip belongs to exactly one layer. Each has a fixed colour, so the calendar is readable at a glance before you read a single word.

Layer	Color	Where it comes from	Draggable
Meetings	Green	Created here, in WIP, or pulled from Google/Outlook	Yes
Deliveries	Blue	Product Library + purchase orders	Yes
Order-by	Red	Calculated: install date − lead time − receiving buffer	Yes
Money	Purple	Invoices, POs, bills, retainers	No
Milestones	Slate	Project Management	No
Tasks	Violet	WIP — standard tasks	No
Procurement admin	Grey	Approved / ordered / PO sent	No

Layers you can't see are hidden by permission, not by preference. Deliveries, Order-by and Procurement admin need procurement access; Money needs finance access. If a teammate says a layer is missing, check their permission set before checking the calendar.

The six lenses

Lenses are the fast way in. Each one picks a set of layers and the view that suits them:

All → every layer, Week view
Meetings → meetings only, Week view
Products → deliveries + order-by, Month view
Money → money only, Month view, with the cash strip turned on
Milestones → milestones only, Month view
Tasks → tasks only, Agenda view

Picking a lens replaces your layer checkboxes. You can then tick extra layers back on without losing the lens's view — the lens is a starting point, not a cage.

The four views

Day — one column, hour by hour. Best for an install day or a day of back-to-back client calls.
Week — the default and the one most studios live in.
Month — the planning view. The only view where the cash strip appears.
Agenda — a rolling 21-day list. Best for tasks and for anyone who thinks in "what's next" rather than "what's Thursday".

Arrow navigation moves by the unit you're in: a day, a week, 21 days, or a month.

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