Skip to main content
Reports

Deposits Report

Written By Timothy Murenzi

Overview

The Deposits Report tracks customer deposits collected on estimates before they become invoices. Open it from Reports → Deposits.

Deposits with Total Held, age buckets, status and age filters, and the deposit list

KPI cards

Total Held, plus three age buckets — 0–30 Days, 30–60 Days and 60+ Days — each with an amount and count. The 60+ card changes colour based on your oldest held deposit.

Columns

  • Client, Project, Estimate and Invoice — Project, Estimate and Invoice are links.

  • Paid (payment date) and Age (colour-coded).

  • Source (Manual, WorkPay and so on).

  • Status: Held, Applied or Refunded.

  • Amount — struck through if refunded.

Filters

  • Status: All, Held, Applied, Refunded

  • Age: All, 0–30, 30–60, 60+

  • Client pills (when you have more than one client)

  • Search by client, estimate number or project

What to understand

A deposit collected on an estimate is money you're holding, not revenue. It stays Held until the estimate becomes an invoice, then flips to Applied. That's why deposits have their own report, separate from Invoices & Payments.

Related articles

  • Invoices & Payments Report

Was this helpful?

Still need help? Ask the team