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Timelogs

Billable vs. non-billable time

Understanding the difference between billable and non-billable time entries and how each affects your invoicing.

Written By Julia M.

Overview

Every time entry is Billable or Non-billable. Billable time can be pulled onto a client invoice; non-billable time is tracked for your own records and counts toward hours tracked but not toward billable %.

Examples

  • Billable: design work, drafting, site visits, consultations, procurement, project management.

  • Non-billable: internal meetings, admin, business development.

How it's set

  • From the Service / Role. When you pick a service while logging time, the Billable toggle follows that service. For example, choosing Admin switches the entry to Non-billable.

  • By hand. Use the Billable / Non-billable toggle in Log time, Start a timer or Edit timelog to override it.

  • On the list. Click the BILLABLE / NON-BILLABLE pill on an entry to change it, or select several entries and use Set billable.

Log time dialog with Service / Role and the Billable toggle

Where it shows

  • The Billable % tile on the Timelogs page, with billable and non-billable hours underneath the totals.

  • The Type filter (All types, Billable, Non-billable).

  • The invoice Library's Timelogs tab, which has a billable filter.

Before you start

Services and roles, and whether each is billable, are set up in Settings → Studio → Projects and phases → Services and roles. Setting them up correctly saves you changing the toggle on every entry.

Related articles

  • Tracking Time

  • How to invoice your time entries

  • How to manage and filter your timelogs

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