Applying a retainer to an invoice

Overview

Spend a funded retainer by recording it as a payment on a regular invoice in the same project.

Before you start

• The invoice must belong to a project.

• A retainer on that project must have received money.

Steps

1. Hover the invoice row and click + → Record a payment (or Payments tab → Record payment).

2. Set Payment method to Apply Retainer.

3. Choose the pool to draw from (Products, Services or General) and enter the amount — up to the available balance and the invoice's balance due.

4. Click Record payment.

What happens next?

• The invoice balance drops like any other payment.

• The retainer's Disbursed goes up and Balance goes down.

• The draw appears in the project's Disbursement activity.

Important limitations

• You can't draw more than was actually received.

• Drawing a Products retainer for services (or the reverse) is allowed but flagged as cross-pool. General retainers are never cross-pool.

Related articles

• Retainers

• Applying a payment (funding the retainer)